# DEMOTION LETTER
Date: 18 April 2032
Parties: Northmere Housing Association and Daniel Price
## 1. Purpose and parties
Northmere Housing Association confirms to Daniel Price, Senior Repairs Supervisor, that following a disciplinary process it will move him to Repairs Coordinator at its Bristol office from 1 May 2032. Daniel has worked for Northmere since 4 September 2023. This letter records a disciplinary sanction, not a termination, and the decision-maker considered the evidence and Daniel's response.
## 2. Facts, scope and terms
The allegation was that on 12 February 2032 Daniel authorised emergency works above his £5,000 approval limit without obtaining the required second quotation, resulting in an invoiced commitment of £8,400. The investigation found a serious procedural breach but no dishonesty or personal benefit. Daniel accepted that the approval was his mistake and explained the contractor's urgent safety advice.
## 3. Process and responsibilities
Northmere invited Daniel to a hearing on 28 March with reasonable notice, supplied the investigation report and invoices, and reminded him of his right to be accompanied by a colleague or trade-union representative. He attended with Aisha Khan, answered questions and submitted his email exchange with the contractor. The panel also considered his clean prior record and the £2,100 saving ultimately negotiated.
## 4. Evidence, records and safeguards
The panel concluded that a written warning alone would not adequately address the supervisory breach, but dismissal would be disproportionate. Demotion for twelve months is the chosen sanction under Northmere's disciplinary policy. The proposed salary for the coordinator role is £36,000 per year, compared with £40,800 currently, but Northmere will implement that reduction only if clear contractual authority permits it or Daniel gives informed written agreement. If neither applies, his current salary and terms will continue while Northmere considers lawful options; contractual benefits, continuous service and accrued holiday remain unchanged.
## 5. Review, escalation and outcome
Daniel will report to Priya Shah, complete procurement and delegated-authority training by 31 May, and have monthly reviews on 31 May, 30 June and 31 July. The new role has no approval authority above £2,500 unless separately delegated in writing. Northmere will provide a written role description and will not present the change as redundancy or a capability dismissal.
## 6. Reservations and practical protections
Daniel may appeal in writing to the HR Director by 2 May 2032, identifying the procedural or substantive grounds. An appeal meeting will be arranged without unreasonable delay, with a right to be accompanied; the appeal may uphold, vary or overturn the decision but will not increase the sanction. Pending appeal, the decision takes effect unless Northmere agrees otherwise.
## 7. England and Wales law and completion
This completed fictional letter is dated 18 April 2032 and concerns employment in England and Wales. The twelve-month review on 1 May 2033 will consider restored supervisory duties and salary, but restoration is not promised. Daniel should obtain independent advice before accepting any variation; his signature acknowledges receipt, not agreement, and Northmere keeps the hearing record and appeal correspondence securely.