# EXAMPLE: DISCIPLINARY LETTER
Date: 21 April 2027
From: Westmere Cold Storage Limited
To: the other party named in this worked example
## 1. Purpose and status
This is a completed fictional the disciplinary outcome following a fair workplace investigation. It records the issuer's decision or request and is not legal advice. The recipient should check the facts, contractual terms and any statutory procedure before relying on it.
## 2. Facts and evidence
The investigation meeting on 8 April 2027 considered the allegation that Daniel bypassed a forklift safety check on 31 March; he was accompanied and had an opportunity to respond.
The issuer considered the documents, dates and explanations reasonably available and has kept a clear record. No conclusion is intended to prevent a right to respond, appeal or request a reasonable adjustment.
## 3. Decision or request
On the balance of probabilities the allegation is upheld. The outcome is a first written warning, live for 12 months, not dismissal or a finding of gross misconduct.
Daniel must complete the loading checklist on every shift and attend fortnightly safety reviews for three months; training will be provided at the employer's cost.
## 4. Rights and next steps
He may appeal to an uninvolved director within five working days, setting out the ground. The warning will be stored securely and shared only on a need-to-know basis.
Any response must be in writing to the named issuer within the period stated above. A worker may be accompanied where the applicable procedure permits, and statutory rights under the Employment Rights Act 1996, Equality Act 2010, family-leave rules and the ACAS Code are not excluded.
## 5. Confidentiality and records
The letter is confidential, stored securely and shared only with people who need it for the employment process, legal advice or a lawful reporting duty. Personal data is handled under UK GDPR. The issuer will correct a material factual error and keep a proportionate audit trail.
## 6. Closing
This letter does not vary a contract unless it expressly says so and is accepted in the legally required form. Nothing limits whistleblowing, discrimination, maternity or other protected rights.
Yours sincerely,
Harriet Cole, for the issuer
Signature: ______________________________