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Employment Reference Dispute Letter

A former employee's specific request to correct an inaccurate reference and preserve evidence of a lost offer.

Jurisdiction: England and Wales - completed fictional worked example

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Important: This sample provides general legal information only and is not legal advice. Check the law, prescribed forms and signing requirements that apply to your exact jurisdiction and circumstances before use.

# EMPLOYMENT REFERENCE DISPUTE LETTER

Date: 21 June 2038

Parties: To: Fenwick Logistics Ltd, HR Director, 40 Canal Road, Birmingham B5 7AA; From: Oliver Bennett, 6 Ash Grove, Birmingham B29 3RT

## 1. Addressee and reference

Fenwick Logistics Ltd, HR Director, 40 Canal Road, Birmingham B5 7AA. I, Oliver Bennett of 6 Ash Grove, Birmingham B29 3RT, understand that HR supplied Westmoor Retail Ltd with a reference on 2 June 2038.

## 2. Specific inaccuracy and chronology

The reference allegedly said I was dismissed for misconduct. I resigned on 14 March 2038 and Fenwick accepted that resignation on 15 March; there was no disciplinary dismissal. My resignation email and acceptance are enclosed.

## 3. Consequences and legal basis

Westmoor made a written offer for Operations Coordinator at £36,000 per year on 28 May 2038, then withdrew it on 9 June after receiving the reference; its email is enclosed. A reference should be prepared with reasonable care, but whether any duty, breach, causation or loss exists is fact-sensitive and not admitted by this letter.

## 4. Requested remedy and deadline

Within 10 days, by 1 July 2038, please confirm the statement was inaccurate, send Westmoor a corrected factual reference recording resignation rather than dismissal, and provide me a copy. Please preserve HR notes, the reference, metadata and correspondence. I invite a discussion of documented losses after correction.

## 5. Status, evidence and signature

Enclosures are the resignation and acceptance emails, the Westmoor offer and withdrawal emails, and the reference feedback. Please acknowledge receipt and identify your data-protection contact; I will check current limitation and tribunal or court routes before taking any step. Oliver Bennett — signed 21 June 2038.

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