# INTERVIEW REJECTION LETTER
Date: 18 October 2031
Parties: Marlowe Energy Systems Limited and Aisha Rahman
## 1. Purpose and parties
Marlowe Energy Systems Limited writes to Aisha Rahman after her final interview on 10 October 2031 for the permanent role of Contracts Manager in Birmingham. The panel comprised Procurement Director Tom Ellis, Legal Counsel Grace Liu and HR Manager Naomi Clarke, and Marlowe has selected another candidate whose experience more closely matches the role.
## 2. Facts, scope and terms
Aisha demonstrated strong commercial awareness, careful listening and a clear approach to supplier relationships. The deciding gap was practical experience negotiating NEC4 Engineering and Construction Contracts: Aisha gave a sound answer on risk allocation but could not provide a recent example of administering compensation events, whereas the successful candidate had led that process on three major projects.
## 3. Process and responsibilities
The decision was made by comparing the same published criteria, including contract knowledge, stakeholder management, written analysis and examples of delivery. The panel did not consider age, sex, race, religion, disability, pregnancy, caring responsibilities, accent or any other protected characteristic. No health or family information formed part of the scoring.
## 4. Evidence, records and safeguards
Marlowe apologises that this outcome will be disappointing and confirms that the rejection is not a criticism of Aisha's integrity or general ability. At her request, HR can provide a further written explanation within 14 days; any feedback will remain focused on evidence against the role criteria and will not disclose another applicant's confidential information.
## 5. Review, escalation and outcome
Interview notes, the scoring sheet and the application will be retained securely for six months from 18 October 2031, then deleted unless a legal hold or documented recruitment dispute requires longer retention. Access is limited to the panel, HR and authorised legal advisers, and Aisha may contact Naomi Clarke to ask about the personal data held about her.
## 6. Reservations and practical protections
Marlowe welcomes Aisha to apply for future vacancies that match her experience, including the planned Commercial Officer campaign expected in February 2032. A future application will be assessed on its own merits and this letter creates no preferential status, promise of interview or employment relationship; recruitment expenses are not payable because no expense was authorised.
## 7. England and Wales law and completion
This completed fictional letter is dated 18 October 2031 and is governed by England and Wales law. It is sent by email and first-class post, records a professional and final outcome for this vacancy, and does not prevent Aisha from raising a concern through Marlowe's recruitment contact or exercising any statutory right.