LANDLORD NOTICE TO ENTER PROPERTY
Important jurisdiction and formalities warning
This fictional notice is a general educational example and not legal advice or a universally valid notice of entry. For a residential tenancy in England and Wales, the tenancy agreement, statutory rules, the tenant’s right to quiet enjoyment, any prescribed notice period, licensing conditions and court process may apply. A landlord should not enter without the tenant’s agreement merely because notice has been sent, except where a genuine emergency or another lawful power applies. Check the current law, the tenancy type and any managing-agent procedure before serving or relying on this notice.
Date and recipient
9 November 2026
To: Eleanor May Hughes, tenant of Flat 3, 28 Calder Street, Nottingham NG7 4JP
From: Jonas William Reed, landlord, 11 Parkside Avenue, Nottingham NG3 5LF
Managing agent, if correspondence is required through the agent: Cedar Gate Lettings, 2 Regent Parade, Nottingham NG1 5FS
1. Tenancy and proposed visit
This notice concerns the assured periodic tenancy of Flat 3, 28 Calder Street, Nottingham NG7 4JP, which began on 1 April 2024. The rent is £1,125 per calendar month. The purpose of this notice is to request an inspection of the flat and the annual review of the smoke alarms, carbon-monoxide alarm and visible condition of the gas and electrical installations.
I propose to attend with Maya Louise Shah, a qualified property inspector instructed by me, on Monday 23 November 2026 between 10:00 a.m. and 11:00 a.m. The visit should take approximately 45 minutes. We will inspect accessible rooms and installations, take reasonable notes and photographs of defects relevant to repair or safety, and discuss any repair reported by you. We will not search personal belongings, open closed storage without permission, or record private conversations.
2. Request for consent and alternative arrangements
Please confirm by email to jonas.reed@example.test or by post to my address by 16 November 2026 whether that date and time are convenient. If they are not, please propose at least two alternative weekday appointments within the following fourteen days. I will take account of work, health, childcare, disability and other reasonable access needs.
This letter requests access; it does not authorise me or an agent to enter without your consent where consent is required. If you agree, please ensure that Maya and I can reach the entrance at the agreed time. You do not need to leave the property during the visit. If a key is held by Cedar Gate Lettings, the agent will not use it for this proposed visit without an agreed appointment or a lawful emergency basis.
If you have an assistance animal, security concern, communication need or other arrangement that would make the visit safer or more accessible, please tell me. You may ask for the inspector’s name, identification and insurance details before the appointment. We will wear protective footwear, follow reasonable house rules and leave the flat secure.
3. Repairs and safety concerns
Please tell me before the visit if the bathroom extractor remains intermittent, if the bedroom radiator is still leaking, or if any alarm is beeping, damaged or beyond its test date. These reports will help me arrange the right contractor. If there is a gas smell, suspected carbon-monoxide exposure, flooding, fire, major electrical danger or another immediate threat, leave the property if safe, contact the appropriate emergency service and use the emergency repair number rather than waiting for this appointment.
The inspection is not a substitute for any gas safety check, electrical inspection, energy assessment, licensing inspection or repair required by law. If a regulated contractor needs access, I will give separate details and arrange an appointment appropriate to that work. No work will be carried out during this visit unless we agree it in advance, save for an immediate step necessary to prevent serious damage or danger.
4. Privacy and follow-up
Information gathered at the visit will be used to manage the tenancy, arrange repairs, meet legal or insurance obligations and keep appropriate property records. Photographs will be limited to the condition of the building and installations where practicable. I will not publish images of your personal possessions. You may ask for a copy of material concerning your tenancy, subject to applicable data-protection rules and the rights of others.
After the visit I will provide a short written list of any repairs identified, the person responsible for arranging them and the proposed timetable. If access is needed for a repair, I will send a separate request explaining the work and proposed times. You remain responsible for reporting urgent problems promptly and for not obstructing lawful repairs or safety checks, but nothing in this notice removes your legal rights.
5. Further notice and legal position
If we cannot agree an appointment, I will not treat silence as consent. I will consider the tenancy terms and obtain advice about any further notice or lawful remedy. Any later application to a court, request for access or action for breach must follow the procedure and protections applicable at the time. This notice does not threaten possession proceedings and is not a notice terminating the tenancy.
The property is in England and the intended framework is the law of England and Wales, subject to any mandatory housing, safety, equality and privacy rules. The wording may need amendment if the tenancy, property status or purpose of entry is different.
Yours sincerely,
Jonas William Reed
Signature: ____________________ Date: 9 November 2026
Tenant response
I agree to the proposed visit on 23 November 2026 between 10:00 a.m. and 11:00 a.m., subject to the arrangements described above.
Eleanor May Hughes
Signature: ____________________ Date: ____________________
Or alternative appointment proposed: ________________________________________________