# LETTING AGENT APPOINTMENT LETTER
Date: 10 June 2025
Parties: Client: Grace Whitfield, 4 Park Crescent, Oxford OX2 6DA. Agent: Oxford Key Lettings Ltd, 91 High Street, Oxford OX1 4BG. Property: 27 Linton Road, Oxford OX2 6UD.
## 1. Appointment and scope
From 10 June 2025 Grace appoints Oxford Key Lettings Ltd as exclusive full-management agent for 27 Linton Road, Oxford OX2 6UD. The agent may advertise, conduct viewings, obtain references, prepare a compliant tenancy, collect rent and coordinate inspections, but may not vary rent or grant occupation outside written instructions.
## 2. Fees and money
The letting fee is one week's rent plus VAT on a new tenancy; management is 10% of rent actually collected plus VAT, invoiced monthly. Inventory and check-out cost £180 plus VAT each. Client money is held separately and remitted by the 10th working day of each month, with a statement; the agent will not deduct disputed expenditure.
## 3. Authority and repairs
The agent may instruct a contractor for an urgent repair up to £500 including VAT without prior approval, notifying Grace within 24 hours. Larger works need written approval unless delay risks life, safety or serious property damage. Any financial interest in a recommended contractor must be disclosed, and three quotes will be sought where reasonably practicable.
## 4. Compliance duties
Before marketing, Grace will provide a valid EPC, gas safety record, electrical report, alarm confirmation and licensing information. The agent will check identity and right to rent as applicable, protect a deposit within the current deadline, serve prescribed information and the current How to Rent guide, and keep records. The parties must verify current law and any local licensing requirement.
## 5. Term, termination and execution
This appointment continues until either party gives three months' written notice; fees remain payable for services properly completed before termination. Oxford Key Lettings Ltd will return keys and client records, subject to lawful retention. The agent states it belongs to The Property Ombudsman, membership X12345, and has client-money protection certificate CMP-7781; Grace should verify these details. Signed by Grace Whitfield and Oliver Kent, Director, on 10 June 2025.