# LISTED BUILDING WORKS REQUEST LETTER
Date: 27 September 2031
Parties: Oliver Grant and Cheltenham Borough Council
## 1. Purpose and parties
Oliver Grant owns Rose Cottage, 1 Church Lane, Cheltenham, GL50 1AA, listed under Historic England entry 1245789 as a Grade II building within the Old Town Conservation Area. He writes to Cheltenham Borough Council on 27 September 2031 to request written pre-application advice before commissioning a formal Listed Building Consent application.
## 2. Facts, scope and terms
The cottage is a late-eighteenth-century rendered house with six original timber sash windows to the front elevation, a plain slate roof and a small twentieth-century lean-to at the rear. The front windows, lime render and roof form make a moderate contribution to the building's significance. There is no scheduled monument designation, and Oliver's title search found no earlier Listed Building Consent affecting the proposed work.
## 3. Process and responsibilities
Oliver proposes replacing the six front sash windows with double-glazed timber sash units that retain the existing opening sizes, glazing-bar pattern, putty lines, sash weights and painted finish. The existing windows are draughty and two have decayed lower rails. The replacements would be made from painted hardwood, fitted from inside where practicable, and could be removed without damaging the surrounding stone reveals.
## 4. Evidence, records and safeguards
He also proposes a single-storey rear extension measuring 3 metres by 4 metres, using a lime-rendered cavity wall, a natural slate pitched roof and timber doors facing the garden. The extension would replace the lean-to, sit below the main eaves and remain visually subordinate from Church Lane. Oliver's heritage consultant, Maya Shah of Westgate Heritage Studio, considers the work reversible and likely to cause less than substantial harm, subject to detailed materials and joinery.
## 5. Review, escalation and outcome
Oliver asks the Council to advise whether each window and extension element requires Listed Building Consent, whether any limited repair could proceed under an exemption, and what level of heritage significance assessment is expected. He also asks whether the Council would require a heritage impact statement, measured survey, condition report, design and access statement, ecological information or consultation with Historic England before validating an application.
## 6. Reservations and practical protections
Enclosed for the advice request are photographs dated 19 September 2031, a location plan, measured drawings RG-01 and RG-02 prepared by Daniel Price on 22 September 2031, a window schedule, the 2029 condition survey and Maya Shah's two-page heritage note. Oliver requests a meeting with the conservation officer during the week beginning 11 October 2031 and accepts the Council's published pre-application fee of £420, payable when the meeting is booked.
## 7. England and Wales law and completion
This completed fictional letter is governed by England and Wales law and is not an application, consent or promise that consent will be granted. Oliver will not start work until all required permissions are issued, will preserve the original fabric pending advice and will answer reasonable requests for further information. Cheltenham Borough Council is asked to acknowledge receipt, allocate reference PA/2031/184 and state the expected date for written advice.