# MEDICAL SUSPENSION LETTER
Date: 14 September 2031
Parties: Ridgeway Manufacturing Limited and Pavel Ivanov
## 1. Purpose and parties
Ridgeway Manufacturing Limited writes to Pavel Ivanov after its occupational-health adviser identified a possible statutory medical-suspension issue for his solvent-handling role. The letter suspends him from that particular work on medical grounds while the risk is assessed; it is not a disciplinary suspension and makes no finding of misconduct.
## 2. Facts, scope and terms
Ridgeway will obtain Pavel's consent for an appropriate medical examination or report, explain the questions asked and consider redeployment or adjustments. The company will comply with the statutory medical-suspension framework and any applicable pay entitlement rather than automatically treating the absence as sickness or unpaid leave.
## 3. Process and responsibilities
Pavel must not enter the restricted production area or handle solvent during the assessment, but remains available for reasonable administrative contact. He should provide fit notes through the ordinary route where relevant and may identify a representative or adjustment for meetings.
## 4. Evidence, records and safeguards
Health information is special-category data. HR will limit access, retain only what is necessary, keep occupational-health advice separate from line-management notes and explain any disclosure to the Health and Safety Executive or other authority. Emergency safety action may be taken before a full report.
## 5. Review, escalation and outcome
The company will review the suspension at least every 14 days, give Pavel an opportunity to comment and keep pay and benefit calculations transparent. A finding that work is unsafe is not a permanent incapacity decision; Ridgeway will consider a safe return, suitable duties or a fair capability process.
## 6. Reservations and practical protections
Pavel may raise a grievance, request the factual basis, seek medical or legal advice and appeal an unreasonable decision. This letter does not waive Equality Act reasonable-adjustment duties, contractual rights or any claim arising from unsafe work.
## 7. England and Wales law and completion
England and Wales employment law applies. The letter is dated 14 September 2031 and sent by hand, post and secure email as separate permitted methods. Pavel may acknowledge receipt without admitting that the statutory conditions are met.