# EXAMPLE: PROBATION EXTENSION LETTER
Date: 20 February 2028
From: Cedar North Ventures Limited
To: Emily Jones
## 1. Facts
From Cedar North Ventures Limited, 8 Station Yard, Leeds LS10 2AB, to Emily Jones, Customer Success Executive, dated 20 February 2028.
## 2. Decision
Your six-month probation would have ended on 29 February 2028. Following reviews on 30 January and 16 February, the company will extend it by three months to 31 May 2028.
## 3. Reasons
The decision reflects two missed renewal forecasts and a customer escalation not logged within the required 24 hours. Your product knowledge and client empathy are strong, so the extension is intended to provide a fair opportunity to meet the role standard.
## 4. Process and rights
During the extension, Marcus Bell will hold weekly coaching, you will complete the renewal-system module by 1 March and maintain 95% on-time case logging. A midpoint review will take place on 28 March, with reasonable adjustments considered.
## 5. Records and continuing matters
Your salary, benefits, continuous employment and contractual notice remain unchanged. The extension does not remove statutory rights or predetermine dismissal; failure to reach the standard may lead to a further capability decision with notice.
## 6. Closing
You may comment in writing by 27 February, request a companion at a formal meeting where permitted and appeal to People Director Harriet Cole within five working days of this letter if the process or evidence is inaccurate.
## 7. Acknowledgement
Please sign to acknowledge receipt, not agreement. Yours sincerely, Priya Nair, People Director; employee acknowledgement: ____________________.