# VENDOR DUE DILIGENCE REQUEST LETTER
Date: 21 July 2025
Parties: From: Priory Retail Group Ltd, 41 Broad Street, Oxford OX1 3AS, represented by procurement director Helen Moore. To: Eastline Logistics Ltd, 6 Wharf Road, Coventry CV1 4NB, represented by managing director Simon Patel.
## 1. Purpose and proposed engagement
We are assessing Eastline for a proposed three-year contract to collect and deliver approximately 18,000 parcels per month from our Coventry hub to Midlands customers, expected to start on 1 October 2025. This request is not an offer, award or commitment to contract.
## 2. Financial information
Please provide signed accounts for the years ended 31 December 2022, 2023 and 2024; management accounts to 30 June 2025; aged creditor and debtor schedules; details of borrowing and security; and evidence of employers' liability, public liability and motor insurance, including limits and renewal dates.
## 3. Legal and compliance information
Please provide your group structure, Companies House number 07124586, material customer and subcontractor contracts, litigation or regulatory proceedings from the last three years, data-protection policies, modern-slavery statement, anti-bribery policy and sanctions-screening process. State whether any answer is subject to privilege or confidentiality.
## 4. Operational evidence and response
Please provide the Coventry site address, fleet and driver-assurance summary, business-continuity plan, incident statistics for 2024, service references for two comparable customers, and proposed implementation timetable. Please answer in the indexed data room by 17:00 BST on 4 August 2025 and identify an owner for each incomplete item.
## 5. Confidential handling and next steps
The 10 July 2025 NDA governs use and disclosure; we will share information only with our advisers and evaluation team, and may request return or deletion if discussions end. We may verify references and public filings and may ask follow-up questions. After review we may invite Eastline to a 14 August management meeting, but no outcome is guaranteed. Helen Moore, Procurement Director, signed this request on 21 July 2025.